Register a purchase invoice

This quick start explains how to register a supplier invoice (purchase) in the Invoices app and optionally link it to a project budget.

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Before you start:

To follow this guide you need an organisation in RevasOS with the appropriate permissions for the Invoices app. See admin setup for Invoices for details.

Create the invoice

1. Open the Invoices app from your RevasOS environment.
2. In the left sidebar, under Purchases, select All documents.
3. Click New invoice.
4. Fill in the invoice header:
   • Supplier — Select the supplier from your contacts.
   • Invoice number — The supplier's document number.
   • Issue date and Due date.
   • Total amount.
5. Click Save.

Add invoice lines (details)

Each invoice can contain one or more lines. Each line represents a single item, service, or cost on the document.

1. In the invoice you just created, click Add detail.
2. Fill in:
   • Description — What the line item covers.
   • Quantity and Unit price.
   • Budget line (optional) — Search for and select a budget line from one of your projects.
3. Click Save.
4. Repeat for additional line items if needed.

Tip:

Different lines of the same invoice can be linked to different budget lines, even across different projects. This lets you split a single supplier invoice across multiple engagements.

Financial report impact

When an invoice line is linked to a project budget line:

• The line amount populates the Actual Costs column of the project's financial report.
• The data combines with logged timesheet hours to give you the full cost picture.

If no budget line is selected, the invoice is still stored in the system but does not flow into any project report.

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Related pages

• Invoice lifecycle
• Managing expenses
• The financial report