Add an expense

Recording an expense in RevasOS takes less than 30 seconds. This quick start walks you through the minimal steps to register a cost and send it for reimbursement.

Before you start:

You need to be a collaborator in a RevasOS organisation with the permissions to create expenses. See roles and permissions for details.

Record the expense

From a desktop device

1. Open the Reimbursements app in your RevasOS environment.
2. Select My expenses from the left sidebar.
3. Click New expense.
4. Fill in the expense details:
   • Description — A short note on what the expense covers.
   • Amount — The total cost.
   • Date — When the expense was incurred.
   • Budget line (optional) — Search for and select a budget line to allocate the expense to a project.
   • Notes (optional) — Any additional context for the approver.
5. Click Save.

From a mobile device

1. Open the Reimbursements app from your home screen or via the link reimbursements.eu1.revas.app.
2. Tap the My expenses icon on the left of the bottom bar.
3. Tap the + button and select Expense.
4. Fill in the same fields: description, amount, date, and optionally a budget line and notes.
5. Tap Save.

The expense now appears in your list marked as To be reimbursed.

What happens next

To claim reimbursement, group your expenses into an expense report and submit it for approval. See Create an expense report.

Note:

If you only see the All expenses section, you have admin privileges for this app. Follow the managing collaborators' expenses guide instead.

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Related pages

• Create an expense report
• Admin setup for Reimbursements