RevasOS Learn

English

Italiano

English

Italiano

Appearance

The Project Contributor on RevasOS — Your 3 Daily Actions ​

You are part of a team working on multiple projects. Each day you dedicate time to 2 or 3 of them, switch between different tasks, and occasionally travel to client sites. At the end of the day, there are three things to do on RevasOS — and together they take less than 2 minutes:

  1. Log hours by project — so the PM knows how much time has been invested in the engagement.
  2. Update the status of your tasks — so the team knows where work stands.
  3. Log expenses (if any) — so the cost of travel enters the project budget.

These three actions feed the project's Financial Report. Without them, the PM sees an empty report — and cannot make informed decisions about budget and resources. In practical terms: your 2 minutes of logging allow the PM to understand whether the project is on track or overrunning.

⏱️

Log hours by project

Select the project, the task, and record your time: 1 minute a day.

Go to section
✅

Update your tasks

Move your tasks from "To do" to "Doing" to "Done".

Go to section
🧾

Log project expenses

Lunch on the road, materials, licenses: log everything in 30 seconds.

Go to section
📊

View your allocation

Which projects you are assigned to and what your expected workload looks like.

Go to section

Plan availability

  • PM Essential: you can view tasks and update their status.
  • PM Standard: + you can log hours linked to tasks and projects.
  • PM Advanced: + you can log expenses linked to the project.

Before you begin:

To follow this guide you need the Project viewer role (to see tasks) and the time entry creation permission in Timesheets. If you cannot see your tasks or log hours, contact your Admin.

Log hours by project ​

Available from: PM Standard plan

The hours you log for each project are the most important data point in the system. They feed the Financial Report, allow the PM to compare estimated hours with actual hours, and determine whether the engagement is within budget.

How to log hours from Timesheets ​

  1. Open the Timesheets app.
  2. Go to My time entries and click + Add → Add hours.
  3. Fill in the fields:
    • Start date and time and end date and time (or duration).
    • Description — a brief note on what you did (e.g. "Homepage mockup review").
  4. In the Task field, search for and select the task you worked on. The project is associated automatically.
  5. Click Save.

Alternatively, you can log time directly from the Quick task reporting view:

  1. Go to Quick task reporting in the sidebar.
  2. Find the task on the daily board.
  3. Click the + button on the correct day.
  4. Enter the hours and confirm.

Split hours across multiple projects ​

If you worked on multiple projects in the same day, you have two options:

Option 1 — Create separate entries: Log one entry per project/task. This is the most precise method.

Option 2 — Split a single entry across multiple tasks: If you already logged a single block of hours (for example, your full-day attendance), you can divide it:

  1. Open the entry from My time entries.
  2. Click Split from the available actions.
  3. Search for the tasks and assign hours to each.
  4. Verify that the total matches the original duration.
  5. Confirm.

The most important habit ​

Log today, not Friday.

Memory at the end of the week always underestimates. If on Monday you worked 3 hours on Project Alpha and 4 on Project Beta, log them on Monday evening. If you wait until Friday, you will remember "roughly 3 and 3" — and the PM's report will be inaccurate.

It takes 60 seconds: open the app, select the task, enter the hours, save. Do it every day before wrapping up.

Update your tasks ​

Available from: PM Essential plan

Tasks are the units of work within a project. Updating their status allows the PM and the rest of the team to understand where work stands without having to ask each person individually.

View your assigned tasks ​

  1. Open the Tasks app in RevasOS.
  2. In the default view, you see tasks assigned to you, organized by status.

Alternatively, you can see your tasks from the Projects app:

  1. Open the Projects app and select the project from the Dashboard.
  2. Go to Tasks in the sidebar.
  3. Filter by your contact using the available filters.

Update a task's status ​

Tasks in RevasOS follow three states:

StatusMeaning
To doThe task is assigned but not yet started
DoingYou are actively working on this task
DoneThe task is finished

To update the status:

  1. Open the task from the list.
  2. In the task detail, change the Status by selecting the correct value.
  3. The change is immediate — no save required.

Add notes to a task ​

To leave an update for the PM or for colleagues:

  1. Open the task detail.
  2. Use the Description field or the notes section to add useful information (e.g. "First draft completed, awaiting client feedback").

Log project expenses ​

Available from: PM Advanced plan

If during your work on a project you incur expenses — a lunch while travelling, materials, software licenses — you can log them directly from the app and link them to the project. The expense automatically enters the budget and the Financial Report.

How to log an expense ​

  1. Open the Reimbursements app from your smartphone or desktop.
  2. In the My expenses section, tap + → Expenses.
  3. Fill in: amount, date, description (e.g. "Lunch travel Milan — Project Alpha").
  4. (Optional) Link the expense to a budget line of the project.
  5. Tap Save.

Common expense categories ​

CategoryExamples
TravelTolls, fuel, parking, train tickets
MealsLunches and dinners while travelling
MaterialsSupplies, samples, prototypes
LicensesSoftware, subscriptions, temporary services

After saving, the expense is visible to the PM in the Expenses and revenues section of the project. If your organization requires approval, the manager will receive the expense report for review.

View your allocation ​

Available from: PM Essential plan

It is useful to know which projects you are allocated to and what your expected workload looks like for the coming weeks. This helps you organize your time and flag potential overloads early.

Which projects you are allocated to ​

  1. Open the Tasks app.
  2. In the default view, tasks are grouped by project. Every project where you have at least one assigned task is a project you are allocated to.

Alternatively, from the Timesheets app:

  1. Go to Quick task reporting.
  2. The board shows all tasks assigned to you, organized by day. Projects are visible as the header of each task.

Check your expected workload ​

If the PM has entered duration estimates on the tasks:

  1. Open the Projects app.
  2. Select the project from the Dashboard.
  3. Go to Workload in the sidebar.
  4. Find your name in the resource list.

The view shows assigned hours compared with your availability. If the color is green, the workload is on track. If it is red, you are overloaded — flag it to the PM.

End-of-day checklist ​

Before wrapping up, verify you have completed the three actions:

TIP

If you manage to complete this checklist every working day for a week, you have already passed the adoption threshold. From there on, it becomes automatic.

Quick reference ​

Key concepts ​

Roles and permissions ​